HOA & Document Management

Florida law requires homeowner associations (HOAs) to have a website or mobile app to post certain documents

Florida House Bill HB 1243 and Senate Bill SB 1203 propose requirements for homeowner associations governed under FS Chapter 720 to operate an association website by January 1, 2025 and dictates certain minimum content including official records. The content requirement differs from what is required for condominium associations governed under chapter 718.

• What documents must be posted?
  Documents include:
  • Covenants, rules, bylaws, and amendments 
  • Annual budget and any proposed budget 
  • Insurance policy 
  • Contracts 
  • Notice of scheduled meetings and meeting agendas 
  • Directors’ certifications 
  • Annual financial reports 
  • Board of directors information 
  • Supporting documents for unit owner meetings 
• Website requirements
  The website must be:
  • Owned and operated by the association 
  • Accessible through the internet 
  • Password-controlled for homeowners 
  • Have a protected electronic location for unit owners and employees 
• Privileged information – Privileged information must be redacted before posting documents online.